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Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) of 1974 is Federal law designed to protect the privacy aspects of a student’s educational record. It regulates the use and disclosure of personal information in educational records and permits a student to know what material is maintained in those records. Below are examples of personally identifiable information (PII) and directory information (for more information please visit the Â鶹´«Ã½ Student Handbook).

Students can authorize another person to view their educational records by completing the FERPA - Consent to Release form. Completed forms should be submited via Â鶹´«Ã½ email to enrollment@stchas.edu for processing. Students can also complete the form in person with a valid ID at 1200 Â鶹´«Ã½ Main (1SCM). 

Personal Information:

PI is contained in the student’s education records and cannot be released without a FERPA - Consent to Release form.

• Student telephone numbers
• Mailing addresses
• Race/ethnicity, gender and age
• Any information about GPA, transcripts or class schedules
• Information as to whether the student is attending classes or not (absences)
• How the student is performing academically in class
• Billing and fee payment records
• Financial aid information
• Payment extension information
• Police records
• Medical and psychological records
• Counseling and advising records
• Scores on tests required for new students
• Letters of recommendation
• Disciplinary records
• Personal identifier such as SSN or Student ID#
• Email address

Public Directory Information:

Directory information as defined by the United States Department of Education means information contained in an educational record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Students may request Â鶹´«Ã½ not release directory information by sending an email to enrollment@stchas.edu from their Â鶹´«Ã½ account verifying what information they do not wish to have released. This must be completed before the end of the second week of classes of a regular term (by the end of the first week of classes of a summer term) or it will become public directory information. 

• Student’s name
• Date and place of birth
• Major field of study
• Participation in officially recognized activities and sports
• Weight and height of athletic team members
• Dates of attendance – current enrollment status (FT/PT)
• Degrees and Awards received
• The most recent previous educational agency or institution attended the student
• Names and addresses of Â鶹´«Ã½ graduates or candidates for graduation may be released to four-year colleges and universities.

The college may disclose records without student consent to the following parties:

• Other colleges to which a student is transferring
• Certain government officials in order to carry out lawful functions
• Appropriate parties in connection with financial aid to a student
• Organizations conducting certain studies for the college
• Accrediting organizations
• Individuals who have obtained court orders or subpoenas – the college is obliged to honor these requests. The Â鶹´«Ã½ records coordinator will send a notice to the student indicating that a subpoena for their records was received
• Persons who have a need to know in cases of health or safety emergencies
• State and local authorities, within a juvenile justice system, pursuant to specific State law.